Appendix C: Sample Observer Invitation Letter

Date:

[Name of Potential TTJA Observer]

To:

From:

[Name of Coordinator]

Subject: TABLE-TOP JOB ANALYSIS SEMINAR

A "Table-Top Job Analysis" (TTJA) seminar will be held [dates of seminar] in [meeting

room location]. The objective of this seminar is to develop a valid task list for [name of job

position being analyzed]. Another purpose of this seminar is to teach people how to conduct

TTJA for other job positions. The table-top approach, when facilitated properly, has proven

to be a pleasant, cost-effective, efficient method of job analysis. It also provides an excellent

baseline for ensuring the accuracy of operating procedures. This particular seminar has

received excellent reviews from other Department of Energy nuclear facilities.

If you are interested in learning the TTJA process, you are invited to participate as an "observer"

during the seminar. As an observer, you will take part in the training portion the

first morning and then observe the TTJA process the following 2-1/2 days. As an observer,

you will NOT contribute to the technical content of the task list, though the Facilitator may

ask you to co-facilitate portions of the seminar to give you practice conducting the process. You

will receive a set of study guides and lesson plans to follow along as you observe and to use

when conducting future TTJA seminars.

The seminar will begin at [start time, e.g. 8:00 a.m.] on [date of Day 1] and you will want

to participate that entire day. On [dates of Days 2 and 3], you are welcome to observe the

entire time, but the Facilitator will inform you that portions of the seminar are repetitive and

it will be left to your discretion to determine how much time you observe those days. You

are welcome to bring some quiet work for those "repetitive" times or, if you prefer, you can

establish agreed-upon times with the Facilitator to leave and return to the seminar.

If you are interested in participating as an observer, please call me at [phone number] by

[deadline for responding]. Seating is limited, so call soon to reserve your seat. I will send a

confirmation letter 2-3 weeks before the seminar. If you have any questions, please call me

at [Coordinator's phone number].

Table-Top Job Analysis

Rev 1: November 3, 1994

Coordinator Guide

5480.20 Seminar Series