Appendix D: Sample Welcoming Official Letter

Date:

[Name of Welcoming Official]

To:

From:

[Name of Coordinator]

Subject: WELCOMING OFFICIAL FOR TABLE-TOP JOB ANALYSIS SEMINAR

[Manager of Operating Organization] and I invite you to make the opening remarks at the

"Table-Top Job Analysis" (TTJA) seminar to be held [dates of seminar] in [meeting room

location] to identify the tasks involved in the [job position] job. Your responsibility would

be to briefly (2-5 minutes) welcome the team of subject matter experts, job incumbents, and

supervisors at [start time and date, e.g., 8:00 a.m on March 17]. You might want to include

thanking them for their participation and recognizing the importance of their contribution

during this seminar.

Toward the end of the seminar, we ask you to observe long enough to understand the results and

express your support for the people who are participating and for the process itself. We also

encourage you to drop in periodically throughout the seminar to see how it is

progressing and to underscore the value of the process. Your positive attitude is crucial to

the success of the seminar and the validity of its resulting task list.

The task list developed in this seminar is the basis for objectives in a formal training

program which ensures that people learn exactly what is necessary in order to do their jobs safely

and competently without spending too much time (learning more than they need) or

too little time (not learning all they need to know for safe, correct perrormance) in training.

Basing a training program on a valid task list also provides an excellent baseline for ensuring

the accuracy of operating procedures. This seminar has received excellent reviews from

other Department of Energy nuclear facilities and has saved them thousands of dollars and

hundreds of hours compared to traditional job analysis methods.

If you are able to participate as the welcoming official, please call me at [phone number] by

[deadline for responding]. I will send a confirmation letter 2-3 weeks before the seminar.

Thank you for your support.

[Operating Organization Manager]

cc:

Table-Top Job Analysis

Rev 1: November 3, 1994

Coordinator Guide

5480.20 Seminar Series