Explain the Results cont'd

needs to be performed. Therefore, it would not be taught in initial

training or even every 2 years in continuing training. The tasks would

only be taught just prior to when the task needs to be performed. (The

tasks placed in this box were those that are only performed once every 2-

1/2 to 5+ years and can be planned far enough in advance to conduct

training. Therefore, it would not be cost-effective to teach people how

to perform the task when they first arrive on the job and then keep re-

teaching them every two years if they only have to perform that task

once every five years.) Because it is included in the formal training

program, lesson plans and tests would need to be developed and used, and

records need to be kept to indicate which people attended the training.

NOTE: For many job positions, there may be no "yellow" tasks.

As the Facilitator, keep in mind there is one "last resort" option for

completing this step. If the team members absolutely cannot come to

consensus on the designation of "black," "yellow," "green," or "red" by

using the criteria in the boxes, you may choose to conduct this step by using

the "DIF" process. Refer participants to the "DIF" form and instructions in

the "Workshop" portion of their Participant Manual. Read the instructions

with the participants and then ask each team member to silently rate each

task for "difficulty," "importance," and "frequency" (DIF). When they are

finished, have the participants take a break so you and the Co-Facilitator

can calculate the average results for each task in terms of DIF. Then, using

the average DIF results for each task, apply the task results to the "Decision

Tree," also located in the Participant Manual (perhaps the team members

can help you do this to save time), to determine if the task is a "no train"

NOTE: The DIF

(equivalent to a black box), "train" (green box) or "overtrain" (red box).

process is, in our

There is no "pre-train" (yellow box) using this method.

opinion, more time

consuming and does

not provide the

excellent training-

related discussions

that arise with the

"box" method. Use

this ONLY as a very

last resort.

Table-Top Job Analysis

Rev 1: December 22, 1994

Facilitator Guide

5480.20 Seminar Series

134