Step 6 - Select Tasks for Training

area page. Write the duty area letter on the left side of the affiliated task

statement post-it note that was already placed on the white task pages.

Co-Facilitator: As soon as the first duty area has been sequenced, begin

typing the task list. (Refer to Segment 3, Appendix C, for an example.)

Hint: Do NOT type in tasks before they have been sequenced, as it takes

more time to re-arrange them on the computer than to just wait to begin

typing as each duty area is sequenced.

Technique: After all tasks and duty areas have been sequenced, take a

break in order to arrange all of the task statements in sequential order (but

do not worry about arranging the duty areas in sequential order...this is too

much work).

Ensure task list is

complete

When the team returns from the break, have them review each duty area,

reading the task statements in sequence (first to last) to ensure the task list

is a reasonably accurate and comprehensive description of the job.

Perform the step without explanation

During this step the team members will simply place each task into a "colored

box" according to the criteria shown in each box. The reason the Facilitator

should NOT explain the intent or process of this step BEFORE participants

select tasks for training is because of lessons learned when doing this process.

When participants are told upfront how their selection will impact the training

program, they often quit using the CRITERIA to make their selections and

instead jump to the end result to make their decision. For example, a common

comment the participants would make is "Oh, yuck, I don't want to have to go

through training on that every two years...let's call it a 'non-formal train' task."

The intent of using "colors" (black, yellow, green, and red) instead of "titles"

(of non-formal train, train, pre-train, and overtrain) on the boxes is to get the

team to USE THE CRITERIA to sort the tasks, not some pre-conceived

notion of how that box will impact the amount of training they will receive on

the task. Therefore, DO NOT EXPLAIN these terms or the end result to the

participants until AFTER they have completed this step.

Table-Top Job Analysis

Rev 1: December 22, 1994

Facilitator Guide

5480.20 Seminar Series

128